For the Love of Chocolate: Long Grove’s Bite-Size Celebration

Vendor Information and Application

Friday, May 14, 2021, 5–7pm
Saturday, May 15, 2021, 10am–6pm
Sunday, May 16, 2021, 10am–6pm
Historic Downtown Long Grove, Illinois

For the Love of Chocolate is a three-day event dedicated to all things chocolate. Located in the heart of downtown Long Grove, IL. This is a ticketed event open to the public. There will be live music, educational sessions, experiences and more. The event takes place from Friday, May 14, 2021 through Sunday, May 16, 2021 and is organized by the Historic Downtown Long Grove Business Association (HDLGBA).

REGISTRATION REQUIREMENTS & INFORMATION:

PLEASE READ ALL THE INFORMATION BELOW BEFORE SUBMITTING AN APPLICATION AND PAYMENT. BY SUBMITTING PAYMENT YOU ARE AGREEING TO THE TERMS AND CONDITIONS LISTED BELOW.

(1) Must sell chocolate-related items (Please do not submit a form if your items are not made from, with or about chocolate). Vendors selling alcohol are not allowed.

(2) Vendors must provide a brief description in the comment box during checkout listing the items they plan on vending at For the Love of Chocolate.

(3) The event is held outside.  A tent is not required at For the Love of Chocolate. You may use your own tent but it must be fire safe and weighted down (10lbs or more) or you will be asked to remove it. The Fire Department will check each booth for safety.

(4) If electricity is needed, you much check the “Yes, I need electric” box in the vendor application. The cost is $40.

(5) Lastly, we do not require, but do encourage vendors to advertise and share the event on social media such as Facebook and Instagram with the goal of spreading the word and making this a fabulous event for buyers and sellers alike.

QUESTIONS? Feel free to call or email us with any questions about vendor requirements.
EMAIL:  contact@longgrove.org   TELEPHONE:  847-634-0888                                                                                                   

VENDOR TERMS AND CONDITIONS

Event Details:
Friday, May 14, 2021, 5–7pm
Saturday, May 15, 2021, 10am–6pm
Sunday, May 16, 2021, 10am–6pm
Location is historic downtown Long Grove, IL 60047

Participation

  • Exclusivity is not granted to any participant
  • The producer does not guarantee any revenues to be generated by the participant.
  • This is a rain or shine event and will remain open regardless of weather conditions, although operations may suspend during severe weather.
  • The participant agrees to sell only what is considered appropriate for this show in keeping with the theme.
  • No merchandise may be sold with the event or name or logo without prior written consent from show producer.
  • The participant agrees to conduct its business in a manner that is most likely to enhance the success of the event.
  • The event will supply vendors with their temporary business license, all other permits and approvals must be obtained by the participant.

Application Processing

  • Applications are to be fully filled out and submitted by the participant.

Applications can be Emailed to: events@longgrove.org

  • Applications must be submitted with FULL PAYMENT to be considered. If paying with Paypal, the Paypal email must match the email on this application and a service charge will apply.
  • The application deadline for all participants is April 26 2021, or until spots are filled.
  • If the participant needs to change their application in any way it must be done in writing.

Fees

  • Fees for your booth space include all three days. Fees pay for the Long Grove Village Permit, Fire inspection, entertainment, advertising, promotions, signage, rental equipment, licensing and the Historic Downtown Long Grove Business Association (HDLGBA) office administration.

Payments

Full payments must be sent with application. Payments can be made on the second portion of the Vendor Application (Paypal or Credit Card).

  • Paypal payments can be sent to marketing@longgrove.org. Paypal email must match the email on this application.
  • All major credit cards are accepted. A 5% fee will be added to all credit card transactions.

Refund Process

  • This is a rain or shine event held outdoors, all fees and deposits are non-refundable.
  • Event cancellation due to inclement weather or acts of God will not result in the refunding of participant’s fee.

Cancellations

  • Cancellations must be done in writing before April 30, 2021.
  • Cancellations made after April 30, 2021 will not be entitled to a refund.
  • A $50 non-refundable administration fee will be applied to any canceled application.
  • The Producer has the right to control every aspect of this event.
  • The Producer has the right to cancel a vendor’s contract for the good of any vendor or for the good of the event, by its sole discretion.
  • Any cancellation by the producer will result in fees being refunded to the vendor if they have followed the rules and regulations.
  • A cancellation or suspension by the producer resulting from failure to meet or maintain guidelines stated within will not be eligible for refunds.

Operations

  • The Participant agrees to be open from the start time of the event until at least 6pm on Saturday and Sunday.
  • If booth space is left in disarray the Participant may be subject to a $50 fee and/or loss of vending privileges.
  • All walkways will be kept clear behind and in front of the booth space, unless otherwise agreed upon.
  • Running water is NOT provided.
  • No amplified sound may be played from the booth including recorded or live music.
  • Drilling is not permitted in the streets. Violators will be subject to a fine of $250 and/or space cancellation.
  • Participants are directly responsible for all violated village fines & ordinances.
  • Vendors and their employees must maintain the highest degree of professionalism in their booths and on event grounds at all times.
  • The Producer reserves the right to ask a participant to cease any action they decide is not in the best interest of the Event.

Location

  • The participant will be assigned a booth space with the approximate square footage of 10’ x 10’ or 10’ x 20’.
  • The location of the participant’s space within the event shall be determined by the producer.
  • The participant agrees to accept the space as designated by the producer.
  • The Participant agrees to keep its business within the space as designated by the Producer.
  • The Producer does not guarantee a corner space. Space between the booths will adhere to Covid-19 safety guidelines. Participant should plan to layout their booth accordingly.

Set Up and Strike Down

  • Each participant is responsible for set up, take down and clean-up. No assistance will be available onsite.
  • Vendors will be allowed to pull cars to their booths on Friday at 3pm to begin setting up. Set up must be complete and ready for customers before 5pm. Once a vehicle is empty it must be cleared from the street.
  • Vehicles are not permitted back into the event until 30 minutes after closing each day. Be sure you are ready to load before bringing your vehicle back in to help speed up the process of tear-down.

Security

  • Participants are solely responsible for all items in their booths for the complete duration of the festival.
  • Security will be onsite during the event.  They are there to ensure the safety and security of the event as a whole and not individual spaces.
  • The Historic Downtown Long Grove Business Association and the event staff are not responsible for any items lost, stolen, or damaged.

Indemnification

  • The participant shall comply with all Local, Federal, State and Municipal laws and ordinances.
  • The Historic Downtown Long Grove Business Association, The Village of Long Grove or their Directors, officers and members related to festivals providers, goods and services, or any participating sponsor will not be held responsible for any injury, loss, or damage that may occur to the vendor, or the vendor’s employees or property by any cause whatsoever prior to, during or subsequent to the period during the event contract.
  • By submitting this contract, the vendor will hold harmless the Historic Downtown Long Grove Business Association, The Village of Long Grove or any of its members, from and against any and all claims for personal injury, loss by theft or damage, whether by the participant, agents or employees or any third party, caused in part or in whole, by the participation of the participant in the event.

 

Online Vendor Registration

Thank you for your participation! 

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