PLEASE READ ALL THE INFORMATION BELOW BEFORE SUBMITTING YOUR APPLICATION AND PAYMENT.  BY SUBMITTING YOUR PAYMENT YOU ARE AGREEING TO THE TERMS AND CONDITIONS BELOW.

(1) Must sell items that fit into the Irish theme of the event.

(2) Vendors must provide a brief description in the comment box during checkout listing the items they plan on vending at Irish days.

(3) The event is held outside.  A tent is not required for Irish days. You may use your own tent but it must be fire safe and weighted down (10 lbs or more) or you will be asked to remove it. The Fire Department will check each booth for safety. WE WILL NOT PROVIDE YOU WITH A TENT!

(4) Lastly, we do not require, but do encourage vendors to advertise and share the event on social media such as Facebook and Instagram with the goal of spreading the word and making this a fabulous event for buyers and sellers alike.

QUESTIONS? Feel free to call or email us with any questions about vendor requirements.

EMAIL:  events@longgrove.org   TELEPHONE:  847-634-0888                                                                                                   

LONG GROVE IRISH DAYS VENDOR APPLICATION TERMS AND CONDITIONS

Event Details:

  • Saturday: 10:30 am to 8:30 pm
  • Sunday:    10:00 am (Mass) to 7:00 pm
  • Monday:  11:00 am to 4:00 pm

Location: Historic Downtown Long Grove, IL 60047

Vendor Cost

  • 10’ x 10’ Booth Space – $150
  • 10’ x 10’ Food Vendor – $0 (80/20 Revenue Share)

*Tickets will be used as the form of payment onsite for food/beverage vendors.*

Participation

  • Exclusivity is not granted to any participant.
  • The producer does not guarantee any revenues to be generated by the participant.
  • This is a rain or shine event and will remain open regardless of weather conditions, although operations may suspend during severe weather.
  • The participant agrees to sell only what is considered appropriate for this show in keeping with the theme.
  • No merchandise may be sold with the event or name or logo without prior written consent from the show producer.
  • The participant agrees to conduct its business in a manner that is most likely to enhance the success of the event.
  • The event will supply vendors with their temporary business license, all other permits and approvals must be obtained by the participant.

Application Processing

  • Applications are to be fully filled out and submitted by the participant.
  • Applications must be submitted with FULL PAYMENT to be considered.
  • The application deadline for all participants is August 21, 2021, or until spots are filled.
  • If the participant needs to change their application in any way it must be done in writing.

Fees

  • Fees for your booth space include all 3 days. Fee’s pay for the Long Grove Village permit, fire inspection, entertainment, advertising, promotions, signage, licensing and the HDLGBA office administration.

Payments

Full payments must be sent with application, you may submit payment on the form itself or mail a check with your application enclosed.

Refund Process

  • This is a rain or shine event held outdoors, all fees and deposits are non-refundable.
  • Event cancellation due to inclement weather or acts of God will not result in the refunding of participant’s fee.

Cancellations

  • Cancellations must be done in writing before August 26, 2021.
  • Cancellations made after August 31, 2021 will not be entitled to a refund.
  • A $50 non-refundable administration fee will be applied to any canceled application.
  • The Producer has the right to control every aspect of this event.
  • The Producer has the right to cancel a vendor’s contract for the good of any vendor or for the good of the event, by its sole discretion.
  • Any cancellation by the producer will result in fees being refunded to the vendor if they have followed the rules and regulations.
  • A cancellation or suspension by the producer resulting from failure to meet or maintain guidelines stated within will not be eligible for refunds.

Operations

  • The Participant agrees to be open from the start time of the event 
  • If booth space is left in disarray the participant may be subject to a $50 fee and/or loss of vending privileges.
  • All walkways will be kept clear behind and in front of the booth space, unless otherwise agreed upon.
  • Running water & electricity is NOT provided.
  • No amplified sound may be played from the booth including recorded or live music.
  • Drilling is not permitted in the streets. Violators will be subject to a fine of $250 and/or space cancellation.
  • Participants are directly responsible for all violated village fines & ordinances.
  • Vendors and their employees must maintain the highest degree of professionalism in their booths and on event grounds at all times.
  • The Producer reserves the right to ask a participant to cease any action they decide is not in the best interest of the Event.

Location

  • The participant will be assigned a booth space with the approximate square footage of 10’x10’
  • The location of the participant’s space within the event shall be determined by the producer.
  • The participant agrees to accept the space as designated by the producer.
  • The Participant agrees to keep its business within the space as designated by the Producer.
  • The Producer does not guarantee a corner space or that there will be space between the booths. Participants should plan to layout their booth accordingly.

Set Up and Strike Down

  • Each participant is responsible for set up, take down and clean-up. No assistance will be available onsite.
  • Vendors will be allowed to pull cars to their booths on Friday-Sunday at 9am, once a vehicle is empty it must be cleared from the street.
  • Vehicles are not permitted back into the event until 30 minutes after closing and make sure you are ready to load before bringing your vehicle back in to help speed up the process of tear-down.

Security

  • Participants are solely responsible for all items in their booths for the complete duration of the festival.
  • Security will be onsite during the event.  They are there to ensure the safety and security of the event as a whole and not individual spaces.
  • Historic Downtown Long Grove Business Association and the event staff are not responsible for any items lost, stolen, or damaged.

Indemnification

  • The participant shall comply with all Local, Federal, State and Municipal laws and ordinances.
  • The Historic Downtown Long Grove Business Association, The Village of Long Grove or their Directors, officers and members related to festivals providers, goods and services, or any participating sponsor will not be held responsible for any injury, loss, or damage that may occur to the vendor, or the vendor’s employees or property by any cause whatsoever prior to, during or subsequent to the period during the event contract.
  • By submitting this contract, the vendor will hold harmless the Historic Downtown Long Grove Business Association, The Village of Long Grove or any of its members, from and against any and all claims for personal injury, loss by theft or damage, whether by the participant, agents or employees or any third party, caused in part or in whole, by the participation of the participant in the event.
Vendor Registration Form

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