Mail check to:
Long Grove Visitor’s Center
308 Old McHenry Road
Long Grove, IL 60047
Attn:  Vintage Days
or Pay Online (5% fee included in pricing)

Thank you for your submission for the 2017 Long Grove Vintage Days.

Please make sure to complete the Application form and payment. All approved vendors will be notified via email.

Vendor Application Terms and Conditions Event Details

The Event will take place August 19 & 20, 2017.

The Event Hours are Saturday and Sunday 10:00am- 6:00pm.

The Event Location is Robert Parker Coffin Rd, Long Grove, IL 60047

Any questions please contact scoutandforge@gmail.com

Participation

  • Exclusivity is not granted to any Participant
  • The Producer does not guarantee any revenues to be generated by the Participant.
  • This is a rain or shine Event and will remain open regardless of weather conditions, although operations may suspended during severe weather.
  • The Participant agrees to sell only what is considered appropriate for this show in keeping with the theme. If the Participant wishes to change merchandise they will need written approval before the show begins.
  • No merchandise may be sold with the Event or name or logo without prior written consent from show Producer.
  • The Participant agrees to conduct its business in a manner that is most likely to enhance the success of the Event.
  • The Event will supply vendors with their temporary business license, all other permits and approvals must be obtained by the Participant.

Application Processing

  • Applications are to be fully filled out and submitted by the Participant to the Historic Downtown Long Grove Business Association.
    Mail to: 308 Old McHenry Rd, Long Grove, IL 60047 or email to: info@visitlonggrove.com – 847.634.0888
  • Applications must be submitted with FULL PAYMENT to be considered.
  • The application deadline for all Participants is July 20th 2017, which means that applications must be in hand at this date at our office in Long Grove.
  • If the Participant needs to change their application in anyway it must be done in writing.
  • All applications will be reviewed the week of August 1st which means if there are any problems with your application you will receive a full refund at this time.

Fees

  • Fee for your booth space includes both days. If you choose to come one day the fee is still the same. Fees pay for the Long Grove Village License, Fire inspection if needed and the HDLG office administration.

Payments

  • Full payments must be sent with application.
  • Payments may be processed once they are received.
  • No Participant will be allowed on the Event site without full payment being successfully processed.
  • Checks and money orders made out to the Historic Downtown Long Grove or major credit cards are accepted forms of payment.
  • All credit card transactions will have a 5% credit card fee added to it.

Cancellations

  • Cancellations must be done in writing.
  • A $25 non-refundable administration fee will be applied to any canceled application.
  • Cancellations made after July 20th 2017 will not be entitled to a refund.

Contract Cancellations

  • The Producer has the right to control every aspect of this Event
  • The Producer has the right to cancel a vendors contract for the good of any vendor for the good of the Event, by its sole discretion
  • Any cancellation by the Producer will result in fees being refunded to the vendor if they have followed the rules and regulation.
  • A cancellation or suspension by the Producer resulting from failure to meet or maintain guidelines stated within will not be eligible for refunds.

Refund Process

  • All refunds will be made to the account holder listed on the initial payment, unless otherwise specified.
  • Event cancellation due to inclement weather or acts of God will not result in the refunding of Participant’s fee.

Operations

  • The Participant agrees to be open from the start time of the event
  • Event till at least 6pm on Sat and Sun. If Participant is planning on a ONE DAY APPEARANCE it is necessary to inform the Producer on page one in the PRODUCT DESCRIPTION & REQUEST SECTION.
  • If Participant needs to close their booth early the Producer needs to be informed and Vehicles are not allowed until the Event is closed.
  • If booth space is left in disarray the Participant may be subject to a $25 fee and/or loss of vending privileges.
  • All walkways will be kept clear behind and in front of the booth space, unless otherwise agreed upon.
  • Running water & electricity is NOT provided. (see Product Description & Request pg1)
  • No amplified sound may be played from the booth including recorded or live music.
  • Drilling is not permitted in the streets. Violators will be subject to a fine of $200 and/or space cancellation.
  • Participants are directly responsible for all violated village fines & ordinances.
  • Vendors and their employees must maintain the highest degree of professionalism in their booths and on Event grounds at all times.
  • The Producer reserves the right to ask a Participant to cease any action they decide is not in the best interest of the Event.

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